Minutes Annual Council Meeting 3rd May 2017
Minutes of the Annual Council Meeting of the Parish Council
Held in Much Marcle Memorial Hall on
Wednesday 3rd May 2017 at 7.30pm
Present: Councillors: T Weston, G Baker, M Barber-Starkey, J Blandford, R Cotton, F Powell, A Taylor
Also Present D Baldwin Clerk to the Council
1. Election of Chairman 2017-2018
Councillor T Weston was nominated by Councillor R Cotton, seconded by Councillor G Baker for the office of Chairman. Councillor Weston accepted the office of Chairman to the Parish Council. Vote: Unanimous
2. To consider the acceptance of apologies for absence from Councillors
Apologies were received and accepted for Councillor N Bullock and E Thomas.
3. To receive Declarations of Interest.
There was no Declarations of Interest at this point in the meeting.
4. Vote of Thanks for the 2016-17 Chairman.
Councillor A Taylor gave a vote of thanks to Councillor Weston for his hard work over the previous year including his work with the Neighbourhood Plan.
5. Election of Vice Chairman for 2017-18
Councillor Roger Cotton nominated and Councillor G Baker seconded Councillor F Powell for the office of Vice-Chairman. Councillor Powell accepted the office of Vice Chairman to the Parish Council. Vote: Unanimous
6. Public Participation
No members of the public present.
The minutes of the Parish Council Meeting held on the 12th April 2017 were approved as correct record of that meeting and be signed by the Chairman.
8. Ward Report
Councillors reviewed the annual report provided by Councillor Durkin.
RESOLUTION: That the Ward Member report be noted.
9. Neighbourhood Plan
9.1 Councillor Weston gave an update on the current situation of the Neighbourhood Development Plan and it was noted that the Parish Council website was in the process of being updated to include all documents necessary.
9.2 Councillor Weston presented the report of the Neighbourhood Plan Working Party meeting held on the 11th April 2017.
RESOLUTION: That the report be noted.
Councillor G Baker left the meeting.
10. Rushall Public Bench
In the absence of Councillor Baker this item to be placed on the next agenda.
11. Work Place Pension
The Clerk explained the necessary compliance of the new workplace pension. Although the Clerk does not qualify, registration and submission is still required. The Payroll agents, PATA, are able to complete all necessary submissions on behalf of the Parish Council, for a fee of £10.
RESOLUTION: That the Parish Council approve the appointment of PATA to complete all necessary submissions on behalf of the Parish Council for a fee of £10.
162047 Bickerton Cottage, Much Marcle,
13.1 Highways issues for reporting to Localities Officer.
Councillors compiled a list of all outstanding and new Highways issues, to be submitted to the Locality Officer at the scheduled Parish Walk.
13.2 Speed Limit
Councillors noted that the request for the implementation of a 30mph speed limit within the village currently sits at No 21. All emails received from concerned residents have been collected for submission to Highways.
14. Financial Items
14.1 Summary of receipts and payments
The Clerk presented a final summary of the Payments and Receipts for the period to 31st March 2017.
RESOLUTION: That the Summary be approved.
14.2 Invoices for payment
Councillors considered the payment of the invoices for:
Came & Co Insurance £302.76
RESOLUTION: That the payment of the invoices in the sum of £302.76 be approved.
14.3 Annual Governance
The Clerk presented the Annual Governance Statement for completion and approval
RESOLUTION: That the Annual Governance Statement be approved and signed by the Chairman and the Responsible Financial Officer.
14.4 Parish Council Insurance
Councillors considered the renewal of the Parish Council insurance from Came & Company at a quote of £302.76 for a fixed three-year period.
RESOLUTION: That the quotation of £302.76 from Came and company be approved and accepted.
RESOLUTION: That the list of correspondence be noted
16. Matters to be raised for the next meeting
Annual Accounts 2016-17
Public Bench Rushall
17. Date of next meeting
The next meeting is currently scheduled for Wednesday 14th June 2017
Meeting closed at 8.30pm