Minutes of the Annual Council Meeting 13th May 2015

Minutes of the Annual Council Meeting of the Parish Council held in Much Marcle Memorial Hall which followed the APM on Wednesday 13th May 2015

Present: Councillors
B Morgan
G Baker J Blandford
N Bullock R Cotton
F Powell A Taylor
T Weston

Also Present D Baldwin Clerk to the Council
2 Members of the Public

1. Election of Chairman 2015-2016
Councillor B Morgan was nominated by Councillor R Cotton, seconded by Councillor G Baker for the office of Chairman. Councillor Morgan accepted the office of Chairman to the Parish Council. Vote: Unanimous

2. To consider the acceptance of apologies for absence from Councillors – Councillor E Thomas

3. To receive Declarations of Interest.
There was no Declarations of Interest at this point in the meeting.

4. Vote of Thanks for the 2014-15 Chairman.
Councillor T Weston gave a vote of thanks to Councillor Morgan for his hard work over the previous year.

5. Election of Vice Chairman for 2015-16
Councillor B Morgan nominated and Councillor A Taylor seconded Councillor T Weston for the office of Vice-Chairman. Councillor Weston accepted the office of Vice Chairman to the Parish Council. Vote: Unanimous

6. Public Participation
A resident explained how a local group had applied for the Slip Tavern to be registered as an Asset of Community Value.

7. Minutes
The minutes of the Parish Council Meeting held on the 1st April 2015 were approved as correct record of that meeting and be signed by the Chairman.

8. Asset of Community Value
Council received the information that the Slip Tavern had met the criteria to be registered as an asset of Community Value and would remain on the Register for five years.
RESOLUTION: That the registration of the Slip Tavern as an Asset of Community Value be noted.

9. Neighbourhood Plan
Councillor Weston presented the report of the Neighbourhood Plan Working Party meeting held on the 15th April 2015.
RESOLUTION: That the report be noted and approved.

10. Approval of the Cycle of Meetings for 2014-2015
Councillors considered the Cycle of Meetings for 2015-2016 and felt that an extra meeting in November should be added.
RESOLUTION: That the cycle of meetings, as amended, be approved.

11. Barton’s Playing Field
Councillors considered the request from a local resident to use the Barton’s Playing Filed as the venue for a children birthday party.
RESOLUTION: That the request be approved.

12. Planning

12.1 Planning Applications: Councillor F Powell declared an interest at this point.
a) Site Walwyn Court, Much Marcle, Ledbury. HR8 2LY
Description Proposed detached garage with solar panels, workshop, boiler room and fuel store.
150622 Councillors had concerns over the size of the proposed building.

b) Site Serendipity House, Much Marcle, Ledbury, Herefordshire HR8 2PF
Description Proposed change of use of existing garage and storage to ancillary domestic accommodation and erection of new three bay garage.
151096 Council had the following objections
The change of use from a garage to residence accommodation would be a development of this site, is the proposed three bay garage necessary.

12.2 It was noted that a submission of no objections was sent in for planning application 150804 – Cowlease Cottage, Much Marcle, Ledbury,

12.3 Planning Decisions
No planning decisions were received.

13. Highways

13.1 Highways issues for reporting to Localities Officer.
Councillors compiled a list of all outstanding and new Highways issues, to be submitted to the Locality Officer at the scheduled Parish Walk on Thursday 14th May.

13.2 Speed Limit
Councillors noted the information, previously circulated by email, from the Senior Engineer (Network Regulations) of Balfour Beatty that the request for the implementation of a 30mph speed limit within the village currently sits at No 20 out of 92 requests. At this time the estimated schedule for implementation is in the 2016-17 annual plan.

14. Financial Items

14.1 Summary of receipts and payments
The Clerk presented a summary of the Payments and Receipts for the period to 30th April 2014.
RESOLUTION: That the Summary be approved.

14.2 Invoices for payment
Councillors considered the payment of the invoices for:
Clerk Salary £190.23
Memorial Hall Rent NP £15.00
Insurance £290.18
RESOLUTION: That the payment of the invoices in the sum of £495.41 be approved.
14.3 Appointment of Internal Auditor
Council were asked to consider the appointment of the Internal Auditor. The Clerk informed Council that Susan Barnwood was willing to carry out the audit again this year.
RESOLUTION: That Susan Barnwood be appointed as the internal auditor

15. Correspondence
HALC Newsletter for April 2015
Ross on Wye Police Bulletin
RESOLUTION: That the list of correspondence be noted

16. Matters to be raised for the next meeting
Annual Accounts 2014-15
Code of Conduct
Traffic Calming
Election Expenses

17. Date of next meeting
The next meeting is currently scheduled for Wednesday 4th June 2014.